Photoshare Caption Guidelines

We need the following information to include images in Photoshare:

Sample Photo Caption
Category	Notes
Ÿ File Name/Reference ID: hotline.jpg	File Name: We must be able to make a clear connection between each image and its corresponding caption.
Ÿ Caption: Hotline counselor Patricia Ortiz answers questions about family planning for adolescents in La Paz.	Caption: The first sentence describes the photo in the present tense, using an "action" verb ("answers") and includes WHO, WHAT, and WHERE. The second sentence gives context to the photo and may explain why it's important. There is no limit on the length of a caption. We encourage you to include additional information to illustrate the context of the photo.
Ÿ Date (if not stated in caption):  2005	Date: The year is sufficient (e.g. 2004). However, you may be as detailed as you like.
Ÿ Country (if not stated in caption): Bolivia	Country: You may also want to include additional information such as the village, town, district, or region.

Additional References:

• Caption (WHO, WHAT, WHERE)
• Photographer Credit
• Date (this can be included in the caption and/or credit)

There is no limit on the length of a caption. We encourage you to include additional information to illustrate the context of the photo. Please note that Photoshare reserves the right to edit captions according to Photoshare's caption protocols and style guide. 

Sample Caption:

"Hotline Counselor Patricia Ortiz trains volunteers to answer questions about family planning in Lima, Peru. The hotline receives an average of 800 calls per month."

Note in the example above, the first sentence describes the photo in the present tense, using an action verb ("trains"). The first sentence templates WHO, WHAT, and WHERE (it could also include WHEN). The second sentence gives context to the photo and explains why it's important.

Feel free to submit captions in any way that is convenient for you. Most contributors number their photos (in a way that does not damage the images) and send corresponding captions electronically through email or an attached document. Contact us if you are not sure how to best send captions.

Sample Credit and Date:

© 2004 Julia Jimenez/RGS

A note about copyright: According to current copyright law in the United States,* copyright protection exists from the moment an original photograph is created and fixed in tangible form, regardless of notice and registration. As the individual creator of a photograph, you exclusively own the copyright, unless: you transfer the copyright to someone else; you created the photograph as an employee within the scope of employment, and the employer owns the copyright; or you created the photograph as an employee of the United States federal government within the scope of employment, and the photograph is in the public domain (i.e. it is not copyrightable). You are not required to register copyright in your name or transfer copyright to Photoshare in order to participate in Photoshare as a contributing photographer.

*The U.S. Copyright Act of 1976 and subsequent amendments made to join international copyright conventions such as the Berne Convention, effective March 1, 1989.